The Opportunity: Finance Manager, Permanent
Posting Date: January, 2025
Reporting to the Director, Finance, the Manager, Finance is responsible for leading a small team responsible for all aspects of finance, accounting and business support for our Community Services and Hospice operations. Key responsibilities include oversight of the financial close and the preparation and analysis of financial reports, budgets, forecasts, capital projects and developing and monitoring internal financial controls.
The Manager, Finance collaborates with the Director of Client Care, Community Support Services & Hospice, Leaders and other members of the Finance team, liaising with staff at all levels of the organization. The Manager, Finance understands and promotes the importance of Carefor values, ethics and vision and contributes to the organization’s strategic and operational goals. As the organization prepares to transition to a new client information system in Q2 2025, there is an immediate need for a Manager, Finance to assist in modernizing and aligning financial and business support practices.
About us:
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. See more about working with Carefor.
We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
Job Description
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What You Will Do:
Accounting and Financial Reporting
- Plans, directs and coordinates financial activities, the month-end close, and payroll process for the Community Services programs in accordance with established schedules
- Overall responsibility for Community Support billing to Carefor clients, partners and external agencies
- Oversees banking, receivables, payables, capital assets and balance sheet account reconciliations
- Monitors and reconciles the general ledger and ensures the appropriate allocation of expenditures
- Works collaboratively in the spirt of business partnership to develop the annual budget and forecasts for Client Care and Fundraising teams.
- Develops monthly, quarterly, annual and ad-hoc financial reports using Carefor’s business planning and reporting tools to support the Client Care and Fundraising teams in explaining budget, service volume and target variances
- Assist with year-end closing processes and annual external audit deliverables
- Liaises with and provides support and analysis to the Fundraising team for event planning, lottery license applications and bequests. Monitors fundraising activity to ensure compliance with CRA, responsible for the issuance of charitable tax receipts and assists with the preparation of the Registered Charity Return.
- Works collaboratively with the Finance team and other departments to provide strategic financial advice, identify opportunities for improvement and highlight matters that could have significant financial or operational implications
Internal Controls and Compliance
- Ensures that all financial and accounting activities are conducted in accordance with GAAP for NPO organizations, CRA, Ontario Healthcare Reporting Standards (OHRS), and Carefor’s policies and procedures. Proactively identifies areas for improvement and institutes any necessary changes to improve internal controls, accuracy of financial data, and compliance.
- Promotes continuous improvement of Carefor’s day-to-day financial operations and procedures
- Oversees commodity tax processing and compliance and the preparation of returns and rebates
- Develops policies and procedures and guidelines for finance and accounting activities
Staff Supervision
- Conducts recruitment, selection, continuing education, performance development and performance appraisals
- Provides coaching, mentoring and technical accounting support to the team
- Ensures back-up and cross training within the department
- Establishes goals, objectives, and work plans that support Carefor’s strategic direction and departmental objectives and timelines
Health and Safety Responsibilities:
- Monitors individual and staff compliance to Occupational Health and Safety Legislation and performs all management duties and responsibilities as described in the Occupational Health and Safety Legislation and Carefor Policies & Procedures
- Participates in and applies WHMIS and other health and safety training
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Qualifications
- Professional Accounting Designation (CPA) required
- University Degree in Accounting/Business/Finance and/or equivalent
- Five years progressive experience in accounting, audit or equivalent
- Public accounting experience considered an asset
- Experience in a not-for-profit organization or registered charity and healthcare is a strong asset, including knowledge of OHRS standards and reporting requirements
- Advanced knowledge and skills with integrated business and accounting systems, financial analysis, data analysis, report design, and internal controls.
- Experience with business system and finance system implementations is an asset, as is experience with financial planning and budgeting tools (Workday, Adaptive Planning or equivalent)
- Ability to analyze, distill and present financial information to different levels and roles of staff
- Demonstrated ability to meet tight deadlines and prioritize under pressure
- Advanced time management, problem solving and prioritizing skills are vital to success
- Enjoys work in a team environment; effective leadership, coaching, training, supervising, and mentoring ability
- Proficiency with MS 365 and Microsoft Office tools
- Bilingual (English and French) is an asset
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What We Have to Offer You
- Competitive base salary
- Defined Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
- Health and Dental benefits
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work-life balance
- Professional development opportunities
- A collaborative team culture that supports making a difference in the lives of our clients
Job Types: Full-time, Permanent
Salary: $74,782.50 – $107,503.50 per year
Flexible Language Requirement:
- French not required
Schedule:
- 8-hour shift
- Day shift
- The role offers hybrid work, with a minimum of 1 to 2 days per week onsite at the Cornwall office.
Carefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.