Payroll Administrator

Reporting to the Payroll Manager and working closely with Human Resources, the Payroll Administrator is responsible for ensuring that all employees are paid in accordance with Carefor’s bi-weekly payroll schedule and in accordance with the terms & conditions of employment as prescribed by Collective Agreements, Carefor policy, employment contracts, and legislative requirements. Primary tasks include preparing and verifying payroll data, processing employee payments, preparing T2200 and ROEs, assisting the supervisor in annual pension reconciliations and adjustments and T4 preparation, monthly and annual payroll reconciliations, journal entries, and payroll remittances.

About us:

Carefor is Eastern Ontario’s largest home care and community support services not-for-profit, with over 1,200 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897.

For our staff, we are proud to help them be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule, we’re looking out for you and your family. At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives.

Job Description

What You Will Do:
- Complete the full payroll function ensuring all employees receive applicable wages and benefits per schedule
- Work in liaison with Human Resources and other departments to administer group benefits including pension, enroll/terminate employee coverage, and ensure pay and personnel records are accurate and up to date
- Complete, store, and maintain all payroll records and information according to governing legislation and for audit purposes
- Issue ad hoc, monthly, quarterly, and annual reports
- Prepare payroll remittances as required by legislation or agreement within the timeframes required and reconcile payroll records to monthly statements
- Maintain employee time records and calculate vacation, compensation, leaves of absence, pension, and records of employment
- Enter and verify payroll information submitted from multiple sources Monitor changes in payroll legislation, policies, and procedures
- Respond to employees’ inquiries regarding pay and benefits; maintain record of inquiries and process terminations and prepare Record of Employment as required
- Validate and ensure all wage changes are properly processed
- Assist with year-end reconciliation and reports. Prepare T2200 for eligible employees.
- Follow all policies and procedures as required while maintaining a healthy and safe working environment
- Provide support and back-up for the other payroll positions
- Liaise with Payroll at other Carefor sites to support shared workers
- Other payroll duties and projects as assigned
Qualifications
- Payroll certification required (PCP or CPM) or a post-secondary diploma in a business/payroll administration program of three years or greater
- A minimum of 3 years’ experience supporting a complex multi-site payroll environment with multiple unions.
- Advanced proficiency with payroll programs and applications; experience with Quadrant is considered an asset
- Excellent communication (both written and verbal) and interpersonal skills with a proven effective customer service focus.
- Proficiency in Microsoft Excel
- In depth knowledge of Ontario Employment Standards and other applicable legislation
- Ability to handle confidential information and work under pressure with tight deadlines
- Experience working in a team oriented collaborative environment
- Ability to converse in both official languages is considered an asset
What We Have to Offer You
- Defined Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
- Dental and Health Benefits
- Extended health care
- Employee and Family Assistance Program
- Professional Development Opportunities
- Leadership team who values innovation, continuous improvement, quality and service excellence while appreciating work-life boundaries
- A collaborative, diverse and inclusive team culture
- Wellness program
- Company events
- Work-life balance
Job Types: Full-time, Permanent
Pay: $24.99 TO $31.26 per hour
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: Ottawa

Carefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.